Description
Organizational Background
From the top of Mount St. Alban, St. Albans School looks up to the Washington National Cathedral and out to the United States Capitol. Our location serves as an embodiment and constant reminder of the School’s motto: Pro Ecclesia et Pro Patria, for Church and Country. The School was established in 1909 by the Protestant Episcopal Cathedral Foundation. Our mission is to prepare boys in grades 4 through 12 to develop and use their spiritual, intellectual, artistic, and physical gifts not for themselves alone, but in service of the greater community. As an Episcopal school, we welcome and embrace boys of all faiths and backgrounds to this caring community that learns, prays, plays, sings, and eats together. We are committed to a diversity among students, faculty, and staff that shapes and enriches our shared experiences.
As part of the Protestant Episcopal Cathedral Foundation (PECF), St. Albans, the Cathedral, the National Cathedral School, and Beauvoir benefit from strong ties and collaboration.
Job Description
Reporting to the Director of Development Services, the Development Coordinator conducts all gift and data entry and processing, as well as manages the acknowledgement system, according to data entry protocols for St. Albans School’s constituent management database.
Specifically, areas of responsibility will include:
Responsible for the use and upkeep of the constituent management database to ensure integrity and accuracy of information and utilization of robust and consistent protocols
Ensures compliance with IRS regulations regarding charitable gifts and CASE Management and Reporting Standards (CMRS)
Maintains integrity of constituent data:
o Executes annual database changes
o Updates constituent records as needed, in constituent management software and adjunct applications such as volunteer management systems
o Conducts ongoing research to find lost and deceased constituents
o Distributes death notices and records constituents as deceased
o Maintains accurate paper files to substantiate constituent management data
Enters gifts and produces timely receipts and acknowledgments
Produces annual, monthly, and more frequent queries, lists, exports, and reports to support the work of the Development program
With the Director of Development Services, manages and executes all routine data reporting for benchmarking purposes (NAIS, CASE, AIMS, AISGW, etc.)
Serves as the Development Office’s liaison with the Business Office:
o Generates gift reports
o Executes monthly reconciliation
o Assists with end-of-year reconciliation, including with auditors
Serves as the Development Office’s liaison with the Communications Office:
o Runs reports for annual school directory
o Updates all internal records (F/S) in RE and MySTA
o Assists Communications with reports for all-school mailings and emails
In partnership with the Director of Annual Giving:
o Queries, exports, and prints mail-merged solicitations
o Organizes and maintains all gift paperwork filing
Produces quarterly pledge reminders for all gifts (annual giving and non-annual giving)
Generates data and lists for the Annual Report
Produces data for and assists in orchestrating mailings
Helps other team members to process and record event reservations, manage attendee lists, and produce name tags
Assists the Director of Development Services with prospect research
Collaborates with Development staff colleagues to ensure the effective development of strong relationships between constituents and the School, education of constituents about why philanthropic support is necessary and warranted, and communication of the School’s appreciation for and impact of contributions made by donors
Assist with administrative duties, as requested by the Executive Director of Development
The position may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Requirements
Minimum Experience: A minimum of 2 years of relevant experience
Education: Bachelor’s degree preferred
Certifications: N/A
Position Qualifications:
Understands and promotes best practices in independent school fundraising, including CASE’s Statement of Ethics and Principles of Practice for Fundraising Professionals at Educational Institutions and AFP’s Code of Ethics and Donor Bill of Rights
Endorses the School’s mission and values and understands its history and culture
Exhibits personal and professional integrity as well as respect for the confidentiality of colleagues and constituents
Demonstrates self-motivation, flexibility, problem-solving, and commitment to innovation
Displays cooperation, collegiality, and teamwork
Exhibits excellent planning, prioritization, organization, multitasking, efficiency, and follow-through in execution of responsibilities
Shows dependability, punctuality, and high quantity, quality, accuracy, and timeliness of work produced
Maintains a professional appearance and demeanor
Demonstrates commitment to professional development and self-improvement
Has, or is willing and able to develop, proficiency in use of technology: Raiser’s Edge® database, Microsoft Office®, (Outlook, Word, Excel, and PowerPoint), Google Workspace, GiveCampus, Graduway, etc.
Willingness to work mornings, evenings, and weekends as requested
