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U.S. Naval Academy Alumni Association and Foundation
Annapolis, MD, United States
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U.S. Naval Academy Alumni Association and Foundation
Annapolis, MD, United States
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U.S. Naval Academy Alumni Association and Foundation
Annapolis, Maryland, United States
11 days ago

Description


Assistant Director of Gift Administration

The United States Naval Academy Alumni Association and Foundation in Annapolis, Maryland is seeking a full-time Assistant Director of Gift Administration to join our Gift Administration team. The Gift Administration team is an integral part of the Foundation. We are the first point of engagement with donors, we have a fiduciary responsibility to ensure donations are accurately processed, receipted, and meet donor intent. This is a highly successful, dynamic team looking for a driven individual to join us!

This position offers a competitive salary commensurate with experience and is also eligible for an annual performance-based bonus, when applicable. You would also be eligible for a generous benefits plan which includes medical, dental, vision, an FSA, an HSA, a fully vested 403(b) retirement plans with employer matching, 22 days of accrued paid time off (PTO) per fiscal year, 14 paid holidays per calendar year, group life insurance, short-term & long-term disability, identity theft protection, and annual opportunities for professional development. Although not guaranteed, certain additional benefits may be offered through the Naval Academy, such as use of certain recreational facilities (including the Brigade Sports Complex gym, marina, and indoor/outdoor pools).

This position is based in historic Annapolis at our current offices located overlooking the Severn River on the beautiful grounds of the U.S. Naval Academy. In 2023, the staff of the Alumni Association and Foundation will move into new modern offices in a to-be-constructed Alumni Center, which is being built on the banks of College Creek overlooking the Naval Academy and downtown Annapolis.

ABOUT THE UNITED STATES NAVAL ACADEMY (USNA) ALUMNI ASSOCIATION AND FOUNDATION

The United States Naval Academy Alumni Association and the United States Naval Academy Foundation are two independent, not-for-profit corporations sharing a single president and CEO and operating as a fully integrated organization in support of the Naval Academy and its mission. The organization's focus and core competencies are engagement and philanthropy in pursuit of complementary and closely aligned missions.

Our Mission: The course set by Alumni Association founders in 1886 rings true today as our mission is to serve and support the United States, the Naval Service, the Naval Academy, and academy alumni by:

  • Furthering the highest standards at the Naval Academy,
  • Seeking out; informing, encouraging, and assisting outstanding, qualified young men and women to pursue careers as officers through the Naval Academy, and
  • Initiating and sponsoring activities that will perpetuate the history, traditions, memories, and growth of the Naval Academy and bind alumni together in support of the highest ideals of command, citizenship, and the

Our important mission requires that we hire and retain the best of the best.

EXPECTATIONS OF THE POSITION

The Assistant Director, Gift Administration (AD), provides support and management for the Gift Administration Department, working on the receiving, recording, and acknowledging of charitable gifts to the U. S. Naval Academy Foundation and the U. S. Naval Academy Alumni Association. The AD will also be taking on other special projects and responsibilities to develop and improve business processes and systems within the Gift Administration Department, and the broader Strategic Advancement Resources of the Foundation.

Under the general direction of the Director, Gift Administration, the AD is responsible for the day-to-day administration of the processing of development and membership gifts for the U. S. Naval Academy Foundation and the U. S. Naval Academy Alumni Association. Under the general guidance of the Director,

Gift Administration, the Assistant Director supervises office operations, defines the scope of work, and outlines the utilization of resources. The AD ensures the accuracy and integrity of gift and donor records; collaborates with Foundation and Advancement technical support to streamline processes used in daily activities, uses independent judgment to make decisions; coordinates and administers training for Alumni Association and Foundation staff with gifts-related information; participates in planning and management meetings with Alumni Association and Foundation staff as needed.

The Assistant Director, Gift Administration reports to the Director, Gift Administration. This is an exempt position.

Responsibilities

  • Manage and train staff, guiding the pro-active and accurate administration of gift and pledge entry, receipting, acknowledgement workflow and distribution, and constituent data Manage the distribution of work among team members. Oversee and ensure the accurate and timely distribution of pledge reminders.
  • Ensure the accuracy and completeness of gift and biographic Perform regular audits and monitor gift/data entry.
  • When volume requires, serve as an additional gift administrator; enter gift pledge batches, update data elements, run maintenance reports to identify issues that require
  • Oversee the gift adjustment process, including global changes and reporting of adjustment activity for various
  • Support the Foundation’s matching gifts program, including working towards automated processes and developing strategies for growing the program and increasing
  • Assist in the monthly reconciliation and month-end and year-end closing processes through collaborations with the Treasury
  • Serve as a resource to Foundation staff members and other Enterprise departments regarding gift administration related
  • In partnership with the Director, Gift Administration and the Director, Strategic Advancement Resources, develop and implement process improvements that streamline operations and introduce gift administration
  • Work closely with the Treasury department for internal and external audits, providing documentation requested for all gifts and pledges recorded, as well as other needs as
  • Work closely with the Annual Giving team to oversee communications with the Foundation’s third- party calling program as well as the third-party online giving program to assure the accuracy of records, track, and input pledges and gifts, and conduct periodic reconciliation. Work closely with the Planned Giving team to ensure that planned gifts are recorded properly and counted accurately in the database.
  • Employ excellent customer-service communication skills when assisting donors with questions and concerns about their
  • Collaborate with the Director, Gift Administration and Director, Strategic Advancement Resources to prepare an annual plan for Gift Administration that forecasts the needs of the department and identifies opportunities for process improvement and advancement of team
  • Continually strive to develop complete knowledge and thorough implementation of all aspects of gift and pledge processing and Appreciate the role of gift administration as the first step in the stewardship relationship with donors.

Qualifications

  • Bachelor’s Degree preferred, or equivalent combination of education, training, and experience; a minimum of 3-5 years of experience,
  • Management experience
  • Excellent organizational and project management skills, including the ability to help set and meet
  • Experience with relational databases, Blackbaud’s CRM or other donor information systems packages
  • Familiarity and experience with gift administration operations and programs
  • Strong command of Microsoft Office
  • Strong commitment to quality work and customer
  • Excellent interpersonal skills and ability to work collaboratively and effectively with diverse
  • Ability to take initiative and work
  • Commitment to adopting best practices and operational
  • Excellent attention to details, professionalism, and a strong work
  • Excellent communication
  • Creativity and high levels of energy and
  • Ability to evaluate problems accurately and display sound and confidential


Job Information

  • Job ID: 60205104
  • Location:
    Annapolis, Maryland, United States
  • Position Title: Assistant Director of Gift Administration
  • Company Name: U.S. Naval Academy Alumni Association and Foundation
  • Institution Type: Alumni Association
  • Job Function/Discipline: Major Gifts,
    Alumni Relations,
    Annual Fund & Giving
  • Job Type: Full-Time
  • Experience Level: Management

Please refer to the company's website or job descriptions to learn more about them.

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